SAP Material Links

Friday, April 25, 2014

SAP Quiz Links

Please check below link for SAP Quiz.


Monday, February 17, 2014

SAP Degree of Processing on Gantt Chart

SAP PS Degree of Processing on Gantt Chart

While creating the activities we have to give the normal duration, Work center and calculation key as 2 must be selected as shown below:

The project builder view will be as below

Gantt chart before confirmation:

     To view the % of processing in the chart, click on
button and in planning board select Date bar text tab and maintain fields as below.

Save the settings.
Confirm Activities as per your requirement
The following screen will appear where we have to fill processing percentage of work or actual hours of work.

Your Gantt Chart will represent the value as shown below:


Thursday, May 2, 2013

PR/PO Release Strategy re determine / Retrigger

Need of PR/PO release re determine depend on business requirement of individual companies.

 Suppose there are 2 level strategy assigned to Purchase Group

Level                   Value                       Pur Grup

A1                   0 – 1000 INR                P30              

A2                   > 10000 INR                  P30

 Buyer has created PO with value 600 Rs and got fully released now buyer wish to change PO price ideally it should go to approval again.

Here if the PO value crosses the band of 0-1000 INR it would surely go to re release
In some cases it is assumed that buyer already got approval for 1000 INR   while he has used only 600 INR out of it, so there is no need to re approval.

This setting can be achieved for both indicator i.e. Blocked or Released.

For indicator 3- release strategy would be re determine if there will be new release strategy, all value addition or subtraction changes would have no effect on existing release strategy.
 For indicator 6 – If there is change in value or new strategy or output taken system would re determine or cancel all release level in existing release strategy it self.
rest all indicators can be used as per purpose.


Monday, April 22, 2013

Type of Invoices

Meaning of different type of invoices, usage and difference between Performa invoice, commercial invoice and excise Invoice mentioned below.

Performa Invoice

In foreign trade, a pro forma invoice is a document that states a commitment from the seller to provide specified goods to the buyer at specific prices. It is often used to declare value for customs. It is not a true invoice, because the seller does not record a proforma invoice as an accounts receivable and the buyer does not record a pro forma invoice as an accounts payable. A pro forma invoice is not issued by the seller until the seller and buyer have agreed to the terms of the order. In few cases, pro forma invoice is issued for obtaining advance payments from buyer, either for start of production or for security of the goods produced.

Performa invoice also refer as Predict Invoice or Dummy Invoice , after both parties agree upon a deal, Performa invoice serves the purpose of informing the prospective customer all about the form and content of the actual invoice that follows suit. Actually, importer makes a request for such a document from the exporter that contains every detail about the transaction that is to take place such as name of the cargo, unit price, specification, pricing, total value, terms of payment.
It has to be remembered that Performa invoice is not final or formal, and it cannot be used for collection of money. The amount and pricing mentioned in Performa invoice are always subject to change, and so mentioned in the Proforma invoice. This implies that Performa invoice is at best estimation in nature and a final invoice, called commercial invoice always gets issued after Performa invoice.

 The three main purposes served of issuing Proforma invoice are below..

• It allows buyer to apply for import license and also for foreign exchange to make payment to the seller or exporter.
• It acts as a confirmation of the deal that takes place after the buyer confirms receipt of Proforma invoice.
• It is an estimate that reveals all information regarding cargo and its pricing as well as pricing of the items to be supplied.
This  is a common phenomenon in India wherein the transfer of Stock from one locations to another locations is done with having documentation as Proforma Invoice.
Proforma Invoice is know as 'Dummy Invoice' and the reason why this is created while doing a STO is because in India when you transfer goods between your own plants also you need to pay excise duty and on basis of proforma invoice you can calculate Excise duty.

Commercial Invoice
Prepared after the sale takes place, the commercial invoice is the final bill from the exporter to the buyer that conforms in all respects to the agreement. It could have the exact terms of the pro forma invoice first offered, or it could differ in those terms that were the result of final negotiations. Commercial invoices are also used by governments to determine the true value of goods for assessing Customs duties, examining goods and gathering statistics. Additionally, many countries use commercial invoices to control imports. It is critical for the exporter to check with the buyer the type of information that must be included in the commercial invoice in order to clear Customs in the buyer's country. Here are few key areas to consider when producing a commercial invoice.
 It is actual bill of the transaction that takes place. It is issued by the seller to the buyer, and carries all details about the prices of the items supplied along with relevant taxes and customs being charged from the buyer. In most cases, the details contained in a commercial invoice are same as that in a Proforma invoice, but sometimes there are changes that reflect changes in the rates of cargo and customs. It is commercial invoice that is used by a government to assess exact duties to be collected from the buyer. These invoices are also used by many countries as a proof so as to keep a check on imports. Any seller or exporter must check with the importer as to what are exact requirements that need to be included in the commercial invoice
Commercial Invoice contains information more specific to customer (Pricing, Tax, Payment terms), which becomes a part of receivables.
For Commercial Invoice, there is no need for advance declaration of the Number Ranges for the Document.
Excise Invoice
Excise Invoice contains information related to excise duties which has to be payed to the Excise authorities and also other statutory requirements .
For Excise Invoices, every manufacturing company has to declare the Number ranges (Per Excise Group/Series Group) to the excise authorities beginining of the year.
Nowadays most of the businesses are directing toward common (Commercial *** Excise Invoice) printout , though in SAP its still a separate transaction for posting




Friday, April 19, 2013

Product Costing

Enter T Code CK40N


Enter Run name and Date

Then Enter,then Click on Create button

 Enter Below parameters

Then Press enter and Enter Validity dates

Click on Save button , below screen will appear

Then Click on parameter button against selection

Enter the range of FG material for which costing run to be made , material type and plant.


Remove tick background processing and save then go back

then click on execute button then press enter
below screen will appear

Then click on parameter structure explosion

remove tick background processing then save then go back
then click on execute button and then enter
below screen will appear.

Then click on parameter against costing.

Remove tick background processing then save then go back
then press execute button.
Then below screen will appear
here out of 766 FG and SF material some 22 material contains error .
Those 22 Material costing will not take place ( you may click on log to analysis error)

Then Click on parameter button against Analysis

Select Result of Costing run

then below screen will appear.

Click on save and press execute button, the below screen appears u may analysis it by taking into excel.

then go back , click on parameter button against marking (Some time lock indicator may be in lock
mode, in that case we need to unlock it by click on lock picture

The below screen will appear.

remove test run n click on background processing and save.
but before proceeding further, check any material master of SF or FG , the stand accounting
price in material master in accounting 1 view and costing 2 view as below.

Here the future price is showing with march 2011 period.

After we execute marking , the future price will become for 4.2011, if any change in value
it will appear here .
Then execute

The below screen will appear here the future price  for 13000010 is 112007.48 and the
current price is 1 Rs.

Go to MM03 and check material master costing view2

Now the period is appearing 4-2011.

Go back then below screen will appear

Then click parameter against release.

Here this activity will update the material master current price and revaluation of SF and FG inventory will take place. FI entries will also get posted as an effect of this.
Remove test run and back ground processing.

Click on save and go back.

Click on execute

The below Screen would appear .

Wherever stock is existing for SF or FG, material will be revaluated with the new price and FI entries gets posted. To see FI entry click on document number

Now you can see the material master for 13000010. Accounting 1 view, new price will appear


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