SAP QM quality certificate

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SAP QM quality certificate refers to the certificate what you receive from vendor (incoming certificate) and what we give it to customer (out going certificate)

Depending on the scenario outgoing certificate can be printed at inspection lot/batch/Delivery.
To print certificate we need results which is taken from inspection lot results.
We need to have certificate profile where in we decide which inspection results MIC data should be taken...not all the results from QM lot may be relevant to be printed in quality certificate.
Once we decide the characteristics, then we need to decide from where you want the result data i.e. from batch char or MIC, then which text should be shown like short text from or long text.
After deciding the above we need to assign a smart form to certificate profile where you design how the printout should look like, what information where?

With respect to incoming certificate - it is mainly for control, if certificate is not received (can enter then data during GR) you can block the payment, once you receive the certificate physically, you can release the payment. In system we actually don’t maintain any data other than the certificate number and status to control payment.

In QM in SAP following Quality Certificates are there -

1) Incoming Quality Certificate - You receive certificate for the material received from your vendor. You can select control key in the vendor master stating the quality certificate requirement. Then you may define quality info record for each vendor from which you procure material. There you may define how the vendor sends you the material. Then in customization, you may define enhanced certificate processing wherein your Quality personnel can enter the certificate receipt confirmation in transaction QC51. You may opt to select whether to confirm or not the receipt of certificate at GRN in customization, thereby controlling the function in the hands of quality personnel. If the stock of material is posted to quality inspection, then system will not allow you to make usage decision & stock posting unless the certificate receipt is confirmed.

2) Outgoing Certificate - You create certificate for each delivery of the material which is managed in quality. You can create the certificate profile in QC01 & then assigned the inspection characteristics, which you inspect in lot created after creating the delivery of the material. The material is assigned to this profile. You can print the certificate for each delivery of the material in transaction QC20 & the results of the characteristics will be selected in the certificate.

The use of quality certificates is that -

1) your vendor confirms quality of the incoming material. He can attach the results of the quality checking of the material at his end.

2) You confirm the quality of the material you send to your vendor.


1. What is certificate profile? What is the use of certificate profile in QM.?.

2. I have created certificate Profile using T-code. Qc01 and assigned that to material with the help of QC15. Suppose I forgot that material No. and after some days i want to know for which material I have attached that certificate profile. Please give proper help for this also.



COA Profile

A certificate profile controls inspection lot selection, the sequence of characteristics, and the characteristic data.COA Profile contains the List of MICs in desired sequence in which the result for them is supposed to be printed in the COA.

Within the certificate profile, you determine the selection and sequence of the characteristics whose results are to be documented on the certificate. You can vary the origin and representation of the data for each characteristic. You can also withhold certain information from the certificate, if, for example, you do not want to reveal a certain measured value.

At the header level of the certificate profile, you can define restrictions for selecting inspection lots and partial lots. For example, you may want to specify that only lots with a quality score of at least 80 are considered. At certificate creation, the system selects all inspection lots and partial lots for the material (and batch, if necessary) that meet the selection criteria and have a usage decision. The characteristics are then retrieved from the most recent inspection lot or partial lot in this list. (The lot creation date is the determining factor.)

If further clarity required, pls let me know.

Now towards your second question,,,,
In COA Profile, you want to know what are the materials assigned,,,,
Here are the options available....
1. In COA profile QC02/QC03 screen there is a tab available named as "ASSIGNMENTS", just click on it and it will give you the details.
2 The best way is Run trx QC17. and know the list.


I want to create a new format for an outgoing test certificate with MIC's,recorded results, batch no., company address etc and take a print out in SAP. Is it possible in SAP to design a own certificate format or shall I have to use standard certificate profiles only, which seems to be containing not enough details. Please guide me how to create a outgoing certificate and take a print out. Or can the recorded results be directly linked to the certificate profiles for a particular lot inspected.
I was told that incoming certificates can be accepted at the MIGO screen or in the UD screen. How to indicate that we have received an incoming certificate from a vendor for a raw material. Please tell me for both MIGO screen and in the UD screen also.

A certificate profile controls inspection lot selection, the sequence of characteristics, and the characteristic data.COA Profile contains the List of MICs in desired sequence in which the result for them is supposed to be printed in the COA.

Within the certificate profile, you determine the selection and sequence of the characteristics whose results are to be documented on the certificate. You can vary the origin and representation of the data for each characteristic. You can also withhold certain information from the certificate, if, for example, you do not want to reveal a certain measured value.

At the header level of the certificate profile, you can define restrictions for selecting inspection lots and partial lots. For example, you may want to specify that only lots with a quality score of at least 80 are considered. At certificate creation, the system selects all inspection lots and partial lots for the material (and batch, if necessary) that meet the selection criteria and have a usage decision. The characteristics are then retrieved from the most recent inspection lot or partial lot in this list. (The lot creation date is the determining factor.)

If further clarity required, pls go through link.

http://help.sap.com/erp2005_ehp_03/helpdata/EN/2d/35122b448c11d189420000e829fbbd/frameset.htm


Inspection lot origin and inspection type (03) are assigned in QC01
Inspection origin (03) assigned to delivery type LF

in QC20 – I am entering output type LQCB
still i am getting same message.” No message for initial processing exists ''
can you give some more detail about this" check whether u assign the o/p type lqcb for the delivery".

Make use of inspection type 10. Give UD for the lots, and complete the delivery. then try to take the certificates

some check given below

Config related checks

1) Go to SPRO > Quality certificates > Output determination > Define condition type for output determination > LD00

1) Go to Processing Routines and maintain the
1)Form against Print output
2) program as RQCAAP00

2) Go to Partner maintain
1)Medium Print out put function SP/ SH
2) Medium Print output function Q2

2) Maintain the same in SPRO > Quality certificates > Output determination > define partner for each output
Make settings for both out put type LD00 & LQCB. System may pick up any on of them while creating certificates

In transaction in VV21
Maintain for LD00 & LQCB

1) Customer (shipping point in some cases) 2) Function : SP/SH 3) Medium 1
4) Date/Time : 3

click on communication button : give printer details, print immediately , and in print setting maintain the FORM (important) etc,
in QC20 keep the output type blank. Transmission medium as 1 , Sort order as 01, and processing mode as 01. Make sure that you have the shipping point delivery number available. It will take you to Output from deliveries. Select and execute.